Privacy Policy
Hype Girl Social Club ABN 49 502 597 102 (Ashleigh Lani Ormond)
Last updated: 13 August 2025
This privacy policy (Privacy Policy) sets out how Hype Girl Social Club ABN 49 502 597 102, and its related bodies corporate (as defined in the Corporations Act 2001 (Cth)) (we, our, us) collects, stores, uses, protects, shares and discloses your personal information.
This Privacy Policy applies to our website located at [hypegirlsocialclub.com] (Website) and our related services, products, events, online community spaces, social media pages, tools and applications (together the Services). By participating in our Services, or by visiting or using the Website, you agree to the collection, storage, usage and disclosure of your personal information by us in the manner described in this Privacy Policy.
1. Types of personal information we collect
As part of delivering our Services we may collect “personal information” as defined under the Privacy Act 1988 (Cth) (Privacy Act). We will only collect personal information where it is reasonably necessary for the performance of our functions or activities. The personal information we collect may include:
Information you give us: when you book events, sign up for newsletters, submit contact/partnership forms, join community spaces or make enquiries. This may include your name, pronouns (optional), email, phone, postal address, and any other information you provide in forms.
Event & participation information: ticket and booking details, attendance records, preferences, accessibility needs, emergency contact details you provide, and any health information you choose to disclose for safety (e.g., to participate in physical activities).
Subscription and transactional information: purchase history, payment confirmations (note: card data is processed by third-party payment processors).
Feedback and opinion data: survey responses, polls, testimonials, reviews and user-generated content you submit or tag us in.
Media content: photographs, audio and video captured at events (see section 3 and our event terms regarding consent).
Technical information related to your use of the Website: device type, IP address, geo-location (approx.), pages visited, referral source, session duration, advertising identifiers, and standard web log information.
2. How we collect personal information
We may collect personal information either directly from you or from third parties, including where:
you provide information via the Website, online forms, emails, social media, phone, or in person;
you purchase tickets, join an event or online space, or sign up to newsletters;
you submit partnership/collaboration enquiries;
you interact with our content, ads or community features; or
you invest in, or enquire about, our business.
We may also receive personal information from:
referral partners and collaborators (e.g., venue partners, workshop facilitators);
ticketing/payment platforms and email/marketing service providers;
analytics, advertising and social platforms; and
publicly available sources.
If you provide personal information about another person, you warrant you are authorised to do so.
Cookies & data tracking technologies
We use cookies, pixels and similar technologies (including Google Analytics/Ads) to operate and improve the Services, remember preferences, measure performance and deliver relevant advertising. You can control cookies in your browser settings. To manage ad personalisation, see Google Ads Settings or aboutads.info/choices. Disabling cookies may affect functionality.
3. Use of your personal information
We collect and use personal information to:
operate the Website and provide the Services to you;
manage bookings, ticketing, memberships and payments;
communicate event details, updates, reminders and service messages;
personalise experiences and recommendations;
ensure safety at events, including sharing relevant details with emergency responders if required;
capture, manage and (where consent is given) use event photos/videos for editorial and promotional purposes;
conduct surveys, polls and community engagement;
perform analytics, quality assurance, training and Service improvement;
administer records, accounts, taxation and compliance;
advertise and market (including direct marketing in accordance with the Spam Act 2003 (Cth)); and
consider and process applications (e.g., employment, contractor or facilitator).
4. Disclosure of your personal information
We may disclose personal information to third parties for the above purposes, including:
Service providers: ticketing/payment processors, web and app hosts, IT support, email/SMS platforms, analytics/advertising providers, marketing agencies, photographers/videographers, venue and event partners, professional advisers.
Affiliates and transactions: our related entities and, in connection with a merger, acquisition or sale, prospective counterparties (subject to appropriate safeguards).
Others with your consent or as permitted by law: your authorised representatives; regulators and law enforcement; emergency services during incidents.
Some recipients may be located overseas. Where required, we will take reasonable steps to ensure such recipients comply with the Australian Privacy Principles.
We may de-identify and/or aggregate personal information for research, reporting and Service improvement. Where you submit reviews or tag us in public content, you grant us a non-exclusive, royalty-free, perpetual, irrevocable, worldwide and sublicensable licence to use, reproduce, adapt and communicate that content in any media.
5. Emails & marketing
By engaging with our Services, you consent to receiving:
transactional and Service communications; and
marketing messages about events, content, offers and community news (you may opt out at any time via unsubscribe links or by contacting us).
6. Storage & security
We use reputable third-party cloud and hosting providers. We take reasonable administrative, technical and organisational steps to protect personal information from misuse, interference and loss, and from unauthorised access, modification or disclosure. No method is completely secure; we cannot guarantee absolute security.
We retain personal information only for as long as necessary to fulfil the purposes in this Privacy Policy or as required by law, after which we securely delete or de-identify it.
7. Links
Our Services may contain links to third-party websites. We are not responsible for their privacy practices. Review their policies before use.
8. Access and correction
Subject to the Privacy Act, you may request access to, or correction of, your personal information. We may need to verify your identity and may charge a reasonable access fee. We will respond within a reasonable time.
9. If we can’t collect your personal information
If you do not provide requested information:
we may be unable to provide some or all Services;
we may be unable to tailor content or communications; and/or
your experience may be limited.
10. Notifiable data breaches
If we are required to comply with the Notifiable Data Breaches scheme (Part IIIC, Privacy Act), we will act in accordance with our procedures and legal obligations.
11. Updates
We may update this Privacy Policy from time to time. The updated version takes effect when published on the Website. Continued use of the Services constitutes acceptance of any changes.
12. Enquiries, requests & complaints
For privacy enquiries, access/correction requests or complaints, contact our Privacy Officer using the details below. We will investigate and respond within a reasonable time. If you are not satisfied, you may contact the Office of the Australian Information Commissioner (OAIC) (oaic.gov.au | 1300 363 992 | GPO Box 5218, Sydney NSW 2001).
Contacting us
Entity: Hype Girl Social Club ABN 49 502 597 102 (Ashleigh Lani Ormond)
Email: ash@hypegirlsocialclub.com
Website: [hypegirlsocialclub.com]
